Map how your business runs
We sit with you and your team to understand how orders, stock, payments and customers move through your business today, and where things get lost.
Business Systems
One system for your orders, stock and customers, built around how you work.
Off-the-shelf software often makes you change how you work to fit it. Spreadsheets and WhatsApp groups work for a while, then things start slipping through. We build a Business System around how your business actually runs, so orders, stock, customers and the numbers you track live in one place your whole team can use, and it connects to tools you already rely on, like M-Pesa.
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For example
Picture a bakery in Nakuru that takes orders by phone and WhatsApp, tracks flour and sugar in an exercise book, and keeps customer balances in Excel. We build a Business System where staff record each order once, stock updates as items are made and sold, M-Pesa payments are matched to orders, and the owner can see what is due, what is running low and who owes what, from one screen.
What we do
How Business Systems works for you.
Build around your process
We build a Business System that fits the way you work, with screens and steps that make sense to your staff, not a generic tool you have to bend to.
Connect your existing tools
Your Business System can link to M-Pesa, your accounting software or your POS, and help with records such as KRA eTIMS invoices where they apply, so information is entered once.
Grow it with you
We start with what matters most, get it working, then add features as your business changes, so you are not paying up front for features you may never need.
What you get
What we hand over.
Every project is scoped around your business, but this is what you can expect.
- A Business System your team can use on a computer or phone, built around your process
- Your existing records, such as customer lists and stock sheets, moved in and cleaned up
- Connections to tools like M-Pesa and your accounting software, where they help
- User accounts with the right access for each role, from owner to counter staff
- Training for your team and a short guide for everyday tasks
- Support after launch, and a clear path for adding features later
Problems it solves
Where Business Systems fits.
Solution
Get off spreadsheets
Orders in one Excel file, stock in another, customer details in a WhatsApp group. Something always slips through.
A Business System that keeps orders, inventory and customers in one place, so the whole team works from the same information.
How it worksQuestions
About Business Systems.
Why not just buy ready-made software?
Sometimes that is the right answer, and we will say so. A Business System makes sense when ready-made tools force awkward workarounds, or when you are juggling several tools that do not talk to each other.
Can our team use it on their phones?
Yes. We design for the devices your team actually uses, so staff on the shop floor or out on deliveries can record orders and check stock from a phone.
What happens to the data in our spreadsheets?
We bring it across. Part of the work is cleaning up your existing customer, stock and order records and moving them in, so you start with your history, not a blank screen.
Let's talk
Wondering if Business Systems fits your business?
Tell us how you work today. We'll talk it through and tell you honestly what would help.